Bay of Plenty Regional Council
Modernising hazardous substances inventory management
In response to operational inefficiencies and compliance challenges posed by outdated paper records, the Bay of Plenty Regional Council partnered with us to develop a digital solution for managing hazardous substances. This project aimed to replace manual processes with a streamlined, real-time tracking system, ensuring adherence to the latest Health & Safety regulations.
Challenge
The Council's reliance on paper records hindered their ability to effectively monitor hazardous substances, complicating emergency responses and routine audits. This manual approach was not only error-prone but also time-consuming, posing significant risks to operational safety and regulatory compliance.
Our Approach
Strategy
We collaborated closely with the Council, focusing on understanding their specific needs through detailed audience analysis and competitive research. Our strategy was to design a solution that seamlessly integrates with their existing infrastructure while enhancing user experience and operational efficiency.
Design
Our design phase prioritised user-centric principles. We developed an intuitive interface that simplifies data entry and retrieval, minimising errors and improving accessibility. The design included:
- Responsive views: Ensuring accessibility across devices for all users.
- Prototyping: Iterative testing and feedback to refine the user experience.
- Information Architecture: Organising data logically to facilitate easy navigation and use.
Technology
Technology: Utilising modern web technologies based on .NET and Microsoft Azure, we built a robust and scalable system. Key features included:
- Real-time Tracking: Immediate visibility of hazardous substance levels across all sites.
- Compliance Tools: Automated updates and alerts to ensure adherence to Health & Safety regulations.
- Emergency Response: Quick access to critical information for efficient decision-making during emergencies.
Solution Highlights
- Real-time Tracking: Enhanced monitoring capabilities with instant updates on inventory levels.
- Regulatory Compliance: Automated record-keeping to meet the latest safety standards.
- Improved Efficiency: Streamlined processes reducing manual errors and saving time.
- User-Friendly Design: An intuitive interface designed for ease of use across various devices.
Impact and Results
The new system has significantly improved the Council’s operational efficiency and safety compliance. The real-time tracking feature has enabled quicker and more informed decision-making, particularly during emergencies.
- Efficiency Gains: Transitioning from paper to digital records has streamlined data management, reducing time and effort.
- Compliance Assurance: Consistent adherence to regulatory requirements with accurate digital records.
- Enhanced Safety: Better emergency response capabilities through rapid access to crucial information.
Conclusion
This project underscores the importance of digital transformation in improving operational efficiency and compliance. Our user-centric design and advanced technological solutions have enabled the Bay of Plenty Regional Council to manage hazardous substances more effectively, ensuring safety and regulatory adherence.
For organisations facing similar challenges, we offer tailored digital solutions to modernise your operations. Contact us for a free consultation and discover how we can help you achieve your digital transformation goals.
Feedback from staff has been overwhelmingly positive, they love the simplicity of the user interface. Thank you again for all of your help.
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